Sign Your E-Mail

Ever wonder how some people always have their name and phone number, or maybe a cute saying, at the bottom of e-mail messages? They have configured their e-mail software to automatically sign their messages for them.

To set this up on your PC, you need to determine how your e-mail software handles signatures. Fortunately, all are similar in concept. We will discuss Outlook Express 5, which is available free with Internet Explorer 5.0.

In Outlook Express, go to the Tools menu and choose Options, then click the Signatures tab. Click the New button, and a Signature #1 entry will appear. Type your signature into the Edit Signature box below. You can choose to set this signature as the default for all e-mail account(s).

Outlook Express 5 handles multiple e-mail accounts much better than earlier versions, allowing you to choose which account is sending each new message. If you set up different signatures, click the Advanced button to choose which signatures to use for which accounts. Then, when you compose a new message, simply use the From drop-down box at the top of that window to choose which account is sending the mail.

Other e-mail programs handle this similarly. With PMMail, one of our favorites, users can set up multiple signatures for multiple accounts. Netscape Communicator users can enter the Edit Preferences dialog to configure mail settings. In Communicator, you need to create a separate text file in Windows' Notepad, and then choose that file in this dialog.

If you have multiple e-mail accounts, whether for business or personal use, signatures are a great way to put a different face on your outgoing e-mail.

April 2000

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